REQUEST FOR PROPOSALS - Event Planning Services – Information Governance & Artificial Intelligence

REQUEST FOR PROPOSALS - Event Planning Services – Information Governance & Artificial Intelligence (AI) Summit

Onkwata’karitáhtshera is seeking proposals from qualified event planning professionals or firms to design, coordinate, promote, and deliver a two-day Information Governance & Artificial Intelligence (AI) Summit taking place in Kahnawà:ke on October 6–7, 2026. The successful proponent will work collaboratively with Onkwata’karitáhtshera to develop an engaging, well-executed summit that supports meaningful dialogue on Information Governance and Artificial Intelligence while ensuring seamless event delivery.

All interested candidates must submit their proposal and relevant references to the attention of both:

Derek Montour Executive Director

derekm@kscskahnawake.ca

AND

Tish Pungartnik Team Leader, Communications & Public Relations

tishp@kscskahnawake.ca

Deliverables:

• Summit planning, design, and project coordination
• Event logistics and vendor coordination
• Promotion and event communications support
• Budget development, management, and contingency planning
• Speaker and agenda coordination
• On-site event management and day-of execution
• Post-event wrap-up and evaluation

Proposal Requirements:

Proposals must include:

• A detailed planning approach and project methodology
• Proposed budget, including contingency considerations
• Relevant experience delivering conferences, summits, or comparable events
• Demonstrated ability to work collaboratively with Onkwata’karitáhtshera
• Experience working within Kahnawà:ke
• References and/or examples of previous work demonstrating the ability to successfully deliver similar projects

Online Application

Prepare digital copies (e.g. PDF, Image, Word) of the following documents to upload with your application:

• Download and sign the privacy waiver.
• A copy of a government-issued I.D.
• Resume / CV
• Letter of intent
• Proof of education and/or certifications

Email Application

Prepare digital copies (e.g. PDF, Image, Word) of the following documents to attach to your application:

• Download and complete the job application.
• Download and sign the privacy waiver.
• A copy of a government-issued I.D.
• Resume / CV
• Letter of intent
• Proof of education and/or certifications

Please submit your application with all documents attached to KSCS Human Resources athumanresources@kscskahnawake.ca.

In-person / Mailed Application

Please print the following documents to include with your application:

• Download and complete the job application.
• Download and sign the privacy waiver.
• A copy of a government-issued I.D.
• Resume / CV
• Letter of intent
• Proof of education and/or certifications

Printed applications can be delivered to the following address:

Kahnawà:ke Shakotiia’takéhnhas Community Services

P.O. Box 1440

Kahnawake, Quebec

J0L 1B0

Canada

Resources for Applicants

For more information, please contact the KSCS Operations Office (KOC) at 1-450-632-8464, or via email at humanresources@kscskahnawake.ca.